Technical Documentation,Technical Documentation Standards

Collaborating It is always advice that we should have a  knowledge community with similar professionals so that we  can share our knowledge with each other. It will help us to  update with latest trends.   Create a knowledge Community  A Technical Writer should create a Knowledge Community. You may ask, how and why we need a Knowledge Community? As a Technical Writer, sometimes it is difficult to get all information you need. Whom you need to contact, where do you look. How can you decide if you can gather knowledge verbally face-to-face or in meetings, by sending emails, or by checking past documentation? The important to creating a Knowledge Community is through collaboration. Collaboration will help you to create plans, meet others, become more innovative, share information, learn, and more. Creating Plans This helps us to be more organized and efficient. Collaborate in order to set timelines, to define scopes for projects, to maintain accuracy, to set up contingen

     Many times we confused, the different between  Technical Writer and   Content Writers. I have explained few points below, which will help us to avoid the confusion. Technical Writer VS   Content Writers. A Technical Writer possesses a lot of technical knowledge such as in software  tools  and basic engineering skills, including analyzing  and researching . Technical writer is a middleman between the target audience, management, technical personnel (I.e., programmers, engineers), and others. Technical Writer are able to gather, communicate, and translate essential and necessary technical information between different groups of people. As mentioned, Technical Writers   have a different set of skills than other writers, they are more technology oriented. Their skills are constantly evolving. Today, Technical Writer  have now also emerged as Content Writers , Lead Writers, Project Leaders and Project Managers , A Technical Writer needs to be   to find out their SM

As a technical writer, many times we are asked to conduct training or knowledge transfer sessions for the new comers and other audience . To make the session  interactive,  we should  manage our Audience. There are few tips which can help us to manage our Audience during any session. Start the session with an interactive opening using questions, asking for a show of hands, etc. Tell participants to introduce themselves. Tell participants to write down their questions before you start the session. Conduct a paper or online survey prior to session to engage them in thinking before they arrive. Emphasis on benefits to the audience and inform them to confirm the benefits are important to them. Make an interactive session by asking questions to audience during the presentation. Welcome humor that happens. Present your slides with pictures you have taken of people, product, or locations. Show short video clips to hear from clients, experts, or leaders.

How to Manage Stress at Work It is fact that each of us got stressed out during work hour no matter what job we are doing. As a Technical Writer, we too will probably have situations at one time or other where you get stressed out as well. In order to avoid such situation, take a break or slow down for a while. Here are a few more ideas which will help us to overcome from the stress situations. Be Available – Make sure that you can be reached in case of changes that might affect the delivery of the project or if approval is needed for, e.g., approvals or updates to contents, parts and images, etc., that are to be included in a document. Be Mindful – You should know what has to be done. Start your necessary documents as soon as you can to stay ahead. You can also plan ahead by creating possibility plans for any unexpected delays. Also, make sure that all existing problems are resolved. When you planning for a documentation projects, make sure that you should consider these p

Document Management System (DMS) Document Management System (DMS) may be a system accustomed manage, track and storage of the documents. This system is employed to manage the documents in electronically and scale back the manual efforts. It keeps the records of the varied versions created and changed by totally different users (history tracking) Document management system may be a should in today’s international businesses and provide chains, notably with the tremendous growth within the variety of electronic documents. Why we want Document management system? As we all know that the DMS is an automatic system that manage the organization’s information and documents electronically. As per the norms, the organization ought to have correct Document Management System World Health Organization ar managing the massive no of knowledge and documents. It is a time saving, value saving and reliable method that reduces the manual efforts and paper works. It has totally mana

Now a days technical writers became a  main stream  professional , l ike other main stream  professionals. Every Manufacturing and Service  industries started set up their own Technical Publication division. The demand of technical writers are raising day by day. In the past days, the industries were not giving that much important for technical documents.  There would not be appointed any technical writer for creating and managing their documents. Technical Documentation used to done by Design Engineers, Technicians or by Developers. So that there won't be requirements of any technical writer in that time. After implementation of norms that all products will be released to market with specific documents, the companies are started hiring Technical Writers. I had already discussed, the roles and responsibility of  a technical writer in my last post. Refer to below link. https://techdoc19.blogspot.com/2019/03/future-of-technical-writer.html Today I am going to di

Current Trend of Technical Writing Dear friends with reference to my last post, today am going to discuss about the Current Trend of Technical Writing. There are many more best practices are initiated in the technical writing with respect to the various industries standards. But I will explain the commonly used trends across the  industries. 1. Structure Documents The foremost trend in the technical writing industries is to move to structure documents. There documents use some method of coding or marked up language to maintain the consistency of structure through the document. Structure documents have many benefit like, reuse of content, single sourcing and publishing in multi channel. Also it is cost and time effective compare to unstructured   documents. 2. Single Source Publishing Single sourcing became most popularity across the technical publication industries. Its allow the same contents to be reused in multiple technical documents. It leads to red

Dear friends do not confuse on the title. The title may looks little tricky but there is a certain meaning. Its not about only my future. Its about the future of mine and as well as my friends who chose technical witting as a carrier path.  Its about the Future of Technical Writer. What is Future of Technical Writer? Before discussing in the future of Technical writer, let us know what is the role and responsibility of a technical writer. Technical writing has been around for a few centuries. Throughout the centuries, technical writers play a mediator between the people who manufactured the product  and people who are used the product. Technical writers are responsible to create technical documents  with accurate technical information and neutral e nglish .  The documents should be written  in clear and consign manner so that the users should understand easily . Let's discuss  what is the future of Technical Writer? It very difficult to answ